BROOKLINE YOUTH SOCCER ASSOCIATION

INCORPORATED








CONSTITUTION


And


BYLAWS



TABLES OF ARTICLES



ARTICLE I

NAME


ARTICLE II

ARTICLES OF ORGANIZATION


ARTICLE III

OBJECTIVE


ARTICLE IV

BASIC POLICIES


ARTICLE V

MEMBERSHIP


ARTICLE VI

DIRECTORS


ARTICLE VII

OFFICERS


ARTICLE VIII

MEETINGS


ARTICLE IX

SUBCOMMITTEES


ARTICLE X

RELATIONSHIP WITH OTHER ORGANIZATIONS


ARTICLE XI

PARLIAMENTARY AUTHORITY


ARTICLE XII

AMENDMENTS


ARTICLE XIII

DISSOLUTION










ARTICLE I


NAME◄


The name of the organization shall be “ Brookline Youth Soccer Association, Incorporated” and hereafter may be referred to as the “BYSA”.



ARTICLE II


ARTICLES OF ORGANIZATION◄


The organization shall be non-profit, incorporated organization under the governing laws of the Commonwealth of Pennsylvania.



ARTICLE III


OBJECTIVES◄


The objective of “BYSA” are to promote the welfare and recreation of the youth of Brookline through the organization of a youth soccer league. “BYSA” geographic boundaries shall consist of the community of Brookline, but not limited to the community of Brookline.



ARTICLE IV


BASIC POLICIES◄


The following are the basic policies which shall be adhered to by the members of this organization:


A. The “BYSA” shall be non-commercial, non-sectarian, and non-partisan.

B. The name of the organization, or the name of any member, shall not be used in their official capacity in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to the promotion of the basic objectives of the organization.


C. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.


    D. The “BYSA” shall not directly or indirectly participate or intervene in any way (including the publishing or distribution of statements) in any political campaign, on behalf of, or in the opposition to, any candidate fro public office and/or elected official.




E. The “BYSA” is organized exclusively for charitable religious, educational, and scientific purposes, including, for such purposes, the making of contributions to individuals and/or organizations that qualify as exempt organizations under Section 501(c) of the Internal Revenue Code (or corresponding provisions of any future United States Internal Revenue Law).

Stipulations for contributions made by “BYSA”:

1. Limit one donation per year per person or organization;

2. Non-profit sports only;

3. Maximum of $ 500.00 per year to be awarded in a maximum of $ 100.00 donations;

4. Donation must benefit the Brookline community;

5. No contributions to individuals except in extreme medical emergency;

6. The person must be a member of “BYSA”.


F. Not withstanding any other provision of these Articles, the organization shall not carry on any other activities not permitted to be carried on: 9a0 by the organization exempt from Federal Income Tax under Section 501(c) (3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law); or (b) by an organization, contributions to which are deductible under Section 17(c) (2) of the Internal Revenue Code (or corresponding provisions of any future United States Revenue Law).


G. ”BYSA” may cooperate with all viable agencies and organizations who have demonstrated concerns with youth athletics.


H. The “BYSA” will serve as an active resource to the community.


I. No member of this organization shall be permitted to collect funds of any kind, nor perform any services or organize activities in the name of “BYSA” without the expressed written consent of the organization.


J. Player Registration Fees.


  1. Registration fee shall be determined by the Board of Directors (hardship case will be taken into consideration by the Board).

  2. All registration fees are non-refundable after the first game of the soccer season.

  3. All uniforms and equipment given a player are the property of “BYSA” and are to be returned at the end of the playing season. Failure to comply with this section will constitute non-eligibility for future season participation or until the return or replacement is satisfied.





ARTICLE V


MEMBERSHIP◄


Any individual who is interested in youth athletics may become a member, subject only to compliance with the provisions of the Bylaws.


A. Members shall be accepted without regard to age, race, color, creed, sex or national origin.


    B The fiscal year of this organization shall begin on the first day of January.

    C. No part of the monies accumulated by the “BYSA” shall be used in any way to the personal gain of any of its members, officers, or private individual.

D. Consultants may be appointed by the “BYSA” as necessary.



ARTICLE VI



BOARD OF DIRECTORS AND THEIR ELECTIONS


SECTION 1. General Powers. The business and affairs of “BYSA” shall be managed by its Board of Directors.


SECTION 2. Number. Number, Tenure, and Qualifications. The number of directors shall be eleven(11). The officers of “BYSA” and the past president of “BYSA” shall serve as ex-officio members of the Board. The remaining six (6) members shall be elected biannually. Each elected director shall hold office for a term of two years. Those directors in office upon adoption of these amendments to the Bylaws shall serve the remainder of their term, unless otherwise removed.

Registrar is considered an Officer and is elected biannually. Term of Registrar is two (2) years.


SECTION 3. Regular Meetings. A regular meeting of the Board of Directors shall be held without other notice than this Bylaw on the last Monday of each month of the calendar year with the exception of the month of November. Novembers monthly meeting will be scheduled for one week before the last Monday of this month. No regular meeting will be held in December. The Board of Directors may provide, by resolution, the time and place for holding of additional regular meetings without other notice than such resolution.


SECTION 4. Special Meetings. Special meetings of the Board of Directors may be called by or at the request of the President or any two directors. The person or persons authorized to call special meetings of the Board of Directors may fix the place for holding any such special meeting of the Board of Directors called by them.




ARTICLE VI (continued)



SECTION 5. Notice. Notice of any special meeting shall be given at least one day previously thereto by oral notice by telephone or in person, or by written notice, delivered personally or mailed to each director at his business address, or by telegram or fax. Any director may waive notice of any meeting. The attendance of a director at a meetings hall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.


SECTION 6. Quorum. A majority of the number of the directors fixed by Section B of this Article IV shall constitute a quorum for the transaction for business at any meeting of the Board of Directors.


SECTION 7. Manner of Action. The act of all the directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.


SECTION 8. Action Without a Meeting. Any action that may be taken by the Board of Directors at a meeting may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed before such action by all of the Directors.


SECTION 9. Compensation. By resolution of the Board of Directors, each director may be paid his or her expenses incurred on behalf of BYSA. Each director shall serve without compensation.


SECTION 10. Presumption of Assent. A director of the BYSA who is present at a meeting of the Board of Directors at which action on any corporate matter is taken, shall be presumed to have assented to the action taken unless he or she shall file his or her written dissent to such action with the person acting as the secretary of the meeting before the adjournment of the meeting. Such reign to dissent shall not apply to a Director who voted in favor of such action.


SECTION 11. Qualification. The qualifications for becoming a director shall be that the individual has attended eight (8) of the preceding ten (10) meetings or the three (3) consecutive meeting previous to November election without exception. Remaining a Director of the Association shall be that the Directors must be active members of the BYSA in good standing and at least eighteen (18) years of age.

A member who is in a named position for a competing club within PA West District IV may not hold a seat on the Board of Directors or serve as an Officer for the Brookline Youth Soccer Association as it poses a conflict of interest.


SECTION 12. Active Member. To be an active member in good standing, a member shall be required to attend eight of eleven regularly scheduled monthly meetings and may not miss three consecutively scheduled monthly meetings. The President or Vice President may excuse a member's attendance at a meeting for reasonable cause.







ATRICLE VII


OFFICERS


SECTION 1. Number. The officers of the BYSA shall be a President, a Vice-President, a Secretary, Registrar and a Treasurer, each of whom shall be elected by the Board of Directors. Such other officers and assistant officers as may be deemed necessary may be elected by the members or appointed by the Board of Directors.


SECTION 2. Election and Term of Office.  The Officers of the BYSA to be elected by the eligible members that attended a minimum of four (4) BYSA meetings per calendar year biannually at the annual meeting in even numbered years. Nominated officers must be a current Board of Director in good standing and have been seated on the board for at least two years. Each officer shall hold office until his or her successor shall have been duly elected and shall have qualified or until his or her death or until he or she shall resign or shall have been removed in the manner hereinafter provided.


SECTION 3. Removal. Any officer or agent may be removed by the Board of Directors whenever in its judgment, the best interest of the BYSA will be served thereby, but such removal shall be without prejudice to the contract rights, if any of the person so removed. Election or appointment of an officer or agent shall not of itself create contract rights.


SECTION 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.


SECTION 5. President. The President shall be the principal executive officer of the BYSA, and subject to the control of the Board of Directors, shall in general supervise the daily business affairs of the BYSA. He or she shall, when present, preside at all meetings of the shareholders and of the Board of Directors. He or she shall in general perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.


SECTION 6. Vice President. In the absence of the President or in the event of his or her death, inability or refusal to act, the Vice President shall perform the President, and when so acting shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as from time to time be assigned to him or her by the President or by the Board of Directors.


SECTION 7. Secretary. The Secretary shall: (1) keep the minutes of the proceedings of the members and of the Board of Directors in one or more books provided for that purpose; (2) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (3) be custodian of the corporate records and of the seal of the BYSA and see that the seal of the BYSA is affixed on all documents, the execution of which in behalf of the BYSA under its seal is duly authorized; and (4) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.


SECTION 8. Treasurer. The treasurer shall: (a) have charge and custody of and be responsible for all funds and securities of the BYSA; (b) receive and give receipts for monies due and payable to the BYSA from any source whatsoever, and deposit all such monies in the name of the BYSA in such banks, trust companies or other depositories; and (c)in general perform all of the duties as from time to time may be assigned to him or her by the Board of Directors.


SECTION 9. Registrar. The registrar shall (a) have charge of the registration process for BYSA (b) record information required for rostering players, and in general perform all duties assigned to him/her by the President or the Board of Directors.




ARTICLE VIII


MEETINGS OF MEMBERS


SECTION 1. Annual Meeting. The annual meeting of the members will be held on the second to last Monday of November.


SECTION 2. Special Meetings. Special Meetings of the members, for any purposes, unless otherwise prescribed by the statute, may be called by the President or by the Board of Directors, and shall be called by the President at the request of at least ten (10) members.


SECTION 4. Notice of Meeting. Written notice stating the place, day and hour of the meeting shall be given only for special meetings. No formal notice will be given for annual meetings referred to above. Written notice of special meetings shall be given no less that five (5) business days before the date of the meeting, either personally or by mail, by or at the direction of the President, or the Secretary, or the persons calling the meeting, to each member or record entitled to vote at such meeting, pending that they have attended at least one meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United states mail, addressed to the member at the address as it appears in the records of the BYSA, with postage therein prepaid.


SECTION 5. Quorum. A majority of the members of the BYSA entitled to vote, represented in person only, shall constitute a quorum at a meeting of members. The members present at a duly organized meeting may continue to transact business until adjournment, notwithstanding, the withdrawal of enough members to leave less than a quorum.



SECTION 6. Proxies. A member may vote only in person. No proxy will be accepted.


SECTION 7. Suspension of Rules. The Board of Directors or quorum present can suspend any section of these By-Laws with a two thirds (2/3) vote an requires (1) prior meeting notice.







ARTICLE IX


SUBCOMMITTEES


  1. The Board of Directors may create such subcommittees as it may deem necessary to promote the objectives and carry on the business of the organization.

  2. Annual Committees:

  1. Refreshments- The chairperson shall serve a one(1) year term. The Committee is responsible for refreshments at all the home activities of “BYSA”.

  2. Fund raisers- The chairperson shall serve a one (1) year term. The chairperson of such fund raisers (raffle tickets, hoagie sale), or any other such fund raiser deemed by the President or Board of Directors. The committee person is responsible for raising funds to be used by the “BYSA”.

  3. Audit- Shall consist of two(2) members of “BYSA” to conduct a BI-Annual November audit of the financial records of the organization, and to report the monetary status of “BYSA” at the January meeting.

  4. Equipment- The chairperson shall serve a one(1) year term. The committee is responsible for ordering the appropriate and necessary equipment to be used by the “BYSA”.

  5. Trophies- The chairperson shall serve a one (1) year term. The committee is responsible for ordering the trophies and/or medallions to be given to the players and sponsors of the “BYSA” after completion of the season.

  6. Ground Rules- The chairperson shall serve a one (1) year term, The committee is responsible for annual ground rules that govern players, coaches, referees and parents of the “BYSA”

  7. Picture- The chairperson shall serve a one (1) year term. The committee is responsible for organization and distribution of the pictures to the head coaches and sponsors of each team of the “BYSA”

  8. Skills Competition- The chairperson shall serve a one (1) year term. The committee is responsible for the organizing of the annual skill competition/ All Star games. For collection and distribution of the door prizes and refreshments to the “BYSA” participants.

  9. Sponsors- The chairperson shall serve a one (1) year term. The committee is responsible to help the President get the necessary amount of sponsors needed to fill the voided teams.












ARTICLE X


RELATIONSHIP WITH OTHER GROUPS◄


This organization shall make every effort to support all other (similar) groups and or agencies addressing similar objectives, when doing so does not violate the basic guidelines of the organization.




ARTICLE XI


PARLIAMENTARY AUTHORITY


ROBERT'S RULES OF ORDER REVISED shall govern this organization where applicable and in which Robert's Rules are not in conflict with the By-Laws of this organization.




ARTICLE XII


AMENDMENTS


This Constitution and attending Bylaws may be amended by the Board of Directors at any regular meeting of the “BYSA” provided notice of the proposed amendment shall have been given at the meeting immediately prior and further provided that the majority of the active members present vote be required to accept the proposed amendment.


Section I Amended – June 11, 1985 at the general meeting with a majority vote.
Membership fee, fiscal year. Audit committee: Ron Conti, President presiding.

Section II Amended April 28, 1986. at the general meeting with a majority vote. Article VI Board of Directors. The By-Laws of “BYSA” were combined with the By-Laws and Constitution of Attorney Philip Cheswick.

Ron Conti President presiding.

Section E of Article IV – Amended- February 28, 1994 – At the general meeting with the majority vote. Criteria for Donations. That BYSA can forward to individuals and or organization:

Vince Thearle, President presiding.

Section B of Article IX – Amended – April 3, 1995 – At the general meeting with the

majority vote. Subcommitees: Eliminated and added new committees to By-Laws :

Steven Bucheit, President presiding.

Section 1 Article VII

Amended – February 2009 at the general meeting with a majority vote. Qualification.

Timothy Gaskill, President presiding.

Section 1 Article VIII 

Amended – March 29, 2010 at the general meeting with a majority vote. Timothy Gaskill, President presiding.

Annual Meeting rescheduled one week prior to the last Monday in November.

Timothy Gaskill, President presiding.

Section 8 Article VII 

Amended – March 29, 2010 at the general meeting with a majority vote.

Treasurer is required to complete and pass a financial background check before taking office.

Timothy Gaskill, President presiding.

Section 9 Article VII 

Amended – the general meeting with a majority vote. Registrar added and his duties.

Timothy Gaskill President presiding.

Section 2 Article VII

Amended – November 17, 2010 at the additional general meeting with a majority vote. Eligible Member defined. Timothy Gaskill, President presiding.

Section 11 Article VI

Amended – April 29, 2013 at the general meeting meeting with a majority Vote. George Oliver, President presiding.

 

Section 2 Article VI

Amended - November 24, 2014 at the general meeting with a majority Vote. George Oliver, President presiding


ARTICLE XIII


DISSOLUTION◄


Upon the dissolution of the Association, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities, dispose of all assets of the Association exclusively for the purpose as stated and conducted exclusively for like purpose as shall at that time qualify as exempt under Section 501(c)(3) of the Internal Revenue Code or corresponding section provisions of any United States Internal Revenue Law as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principle office of the organization is then located, exclusively, for such purposes or to such organization(s) as said Court shall determine, which are organized and operated exclusively for such purposes.


IN WITNESS WHEREOF, the Board of Directors of the “BYSA” have caused the Constitution to be executed in their names and shall become effective as of January 1, 1988, having been received and accepted by vote of the membership.


All provisions of this constitution shall remain in full force and effect, unless otherwise amended as directed in the attending By-Laws:




 

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